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GOOD MORNING. THE TIME IS NOW 915, AND WE'RE GOING TO GO AHEAD AND CALL OUR COMMUNITY
[1. Resolution approving a Community Grants Program Grant Agreement with the U.S. Environmental Protection Agency in the amount of $1,700,000]
DEVELOPMENT COMMITTEE TO ORDER. GOOD MORNING COLLEAGUES. NICE TO SEE YOU ALL. GOOD MORNING. FIRST ITEM IS A RESOLUTION APPROVING A COMMUNITY GRANTS PROGRAM GRANT AGREEMENT WITH THE US ENVIRONMENTAL PROTECTION AGENCY IN THE AMOUNT OF $1,700,000. SO MOVED. SUPPORT, MR. BERKMAN.GOOD MORNING, COMMISSIONERS. MORNING. SO THIS $1.7 MILLION IN CONGRESSIONALLY DIRECTED FUNDING WILL SUPPORT THE CITY'S ONGOING EFFORTS OF CLOSING THE ASH LAGOON AT THE WATER RESOURCE RECOVERY FACILITY. JUST SOME BACKGROUND FOR THOSE OF YOU WHO MAY BE NEWER TO THIS OR ANYBODY LISTENING, THE ASH LAGOON IS WHERE ASH GENERATED AS PART OF THE WASTEWATER TREATMENT PROCESS OF INCINERATING SLUDGE WAS DISCHARGED IN THE 1970S THROUGH THE 1990S DOWN AT THE PLANT. THE IDEA THIS AREA WAS IDENTIFIED AS AN IDEAL LOCATION, THOUGH FOR A RETENTION BASIN TO CAPTURE THE FIRST FLUSH OR RUNOFF. STORMWATER RUNOFF FROM THE AREA THAT WOULD CAPTURE POLLUTANTS AND ALLOW FOR THE STORAGE AND INFILTRATION OF STORMWATER. BUT WHEN WE GOT INTO THE DESIGN, IT WAS DISCOVERED THAT THERE WERE VARIOUS HEAVY METALS AS WELL AS PFAS CONTAMINATING THE AREA.
WHERE THE ASH LAGOON ONCE OPERATED. SO IN MAY OF 2022, THE CITY PURSUED THE STATE'S CLEAN WATER REVOLVING FUND PROGRAM, WHICH MAKES THE PROJECT ELIGIBLE FOR LOW INTEREST LOANS AND SOME DEBT FORGIVENESS. THAT FUNDING WAS APPROVED BY THE STATE, AND THAT'S A SIGNIFICANT PORTION OF THIS ALMOST $17.4 MILLION PROJECT. SO THE PROJECT WILL ADDRESS IS ADDRESSING REMEDIATION AS WELL AS AN INSTALLATION OF A NEW STORMWATER PUMP STATION. THAT BRINGS US TO WHAT THE $1.7 MILLION EPA FUNDING WILL COVER. THAT THAT PORTION OF THE PROJECT IS 2.2 MILLION OF THE OVERALL $17.4 MILLION PROJECT COST. AND THE GRANT IS BEING ADMINISTERED THROUGH THE EPA. SO THIS RESOLUTION SEEKS YOUR APPROVAL OF THAT GRANT AGREEMENT WITH THEM. PROJECT IS BEING FINANCED BY THAT CLEAN WATER STATE REVOLVING FUND AMOUNT THAT I MENTIONED. ALONG WITH THE $1.7 MILLION GRANT THAT'S BEFORE YOU AND SOME SEWER SYSTEM. FUNDS MAKING UP THE TOTAL 17.4. THANK YOU, MR. BERKMAN. COLLEAGUES. QUESTIONS? ALL RIGHT. ALL THOSE IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. ITEM NUMBER TWO IS A RESOLUTION AWARDING A
[2. Resolution awarding a contract with McGraw Construction, Inc. for Repair and Improvement Work at Several Parking Ramps and Calder Plaza in the amount of $2,293,464.54 with total amount not-to-exceed $3,087,690.00]
CONTRACT WITH MCGRAW CONSTRUCTION, INC. FOR REPAIR AND IMPROVEMENT WORK AT SEVERAL PARKING RAMPS AND CALDER PLAZA IN THE AMOUNT OF $2,293,464.54, WITH A TOTAL AMOUNT NOT TO EXCEED $3,087,690. SO MOVED. SUPPORT. MOVED AND SUPPORTED MR. BERGMAN. SO THIS PROJECT CONSISTS OF SOME STRUCTURAL REPAIRS AND FACADE IMPROVEMENTS ON TEN CITY OWNED PARKING RAMPS.THESE IMPROVEMENTS WERE IDENTIFIED IN THE ASSET MANAGEMENT PLAN THAT WE HAVE FOR RAMPS, AS WELL AS SOME ELECTRICAL AND HVAC IMPROVEMENTS TO OUR PARKING ATTENDANT BOOTHS LOCATED AT THEM. THE PROJECT ALSO INCLUDES A $115,000 AMOUNT IN SOME EMERGENCY REPAIR WORK THAT WE'D LIKE TO MAKE TO CALDER PLAZA, IN ADVANCE OF THE LARGER DECK REPLACEMENT PROJECT THAT WILL BE COMING NEXT YEAR. THIS WILL TAKE CARE OF SOME SAFETY CONCERNS AND LEAKS THAT WE'RE CURRENTLY DEALING WITH. MCGRAW PROVIDED THAT LOW BID AMOUNT THAT WAS JUST READ, WHICH WAS JUST UNDER THE ENGINEER'S ESTIMATE BY ABOUT 50 $60,000. SO REQUEST YOUR APPROVAL OF THE CONTRACT AWARD TO MCGRAW WITH THAT TOTAL AMOUNT NOT TO EXCEED OF $3,087,690 TO COME FROM THE PARKING SYSTEM FUND. THE FACILITIES MANAGEMENT FUND, AS WELL AS THE CAPITAL IMPROVEMENT FUND. GREAT. THANKS, MR. BERKMAN. COLLEAGUES. QUESTIONS? HEARING NONE. ALL THOSE IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. ITEM NUMBER THREE IS A RESOLUTION APPROVING AN INCREASE
[3. Resolution approving an increase in Design Services of $308,079 for Improvements to Sullivan Field for a total not-to-exceed $1,610,312]
IN DESIGN SERVICES OF $308,079 FOR IMPROVEMENTS TO SULLIVAN FIELD, FOR A TOTAL NOT TO EXCEED $1,610,312. MOVED SUPPORT. DIDN'T SUPPORT IT. MR. BERKMAN, MR. MARQUART, CAN I HANDLE THIS? UNLESS YOU'D LIKE, MR. BERKMAN. NO, THIS IS MY BREAK FOR THE MOMENT. OKAY. TAKE A SIP OF YOUR COFFEE. YES. GOOD MORNING. COMMISSIONERS. THIS ITEM IS FOR PHASE TWO WORK AT SULLIVAN FIELD. PHASE ONE IS UNDER CONSTRUCTION, AS YOU WELL KNOW, WITH A LITTLE BIT OF DELAY WITH THE UNKNOWNS THAT WERE UNCOVERED WITH THE CONTRACTOR. THAT WORK IS PROCEEDING NOW IN PHASE ONE AND SHOULD BE COMPLETED LATER THIS SUMMER. PHASE TWO WORK, WHICH IS THE INCREASE IN DESIGN SERVICES THAT WE'RE REQUESTING THIS MORNING, INVOLVES SOME OF THE MORE ANCILLARY WORK AROUND THE BALL FIELD ITSELF. AND SO ENTRY SEQUENCE ITEMS, PUBLIC MUSEUM FOR HISTORICAL ITEMS THAT ARE PART OF THE BALL FIELD, AND YEAR ROUND ACTIVATION SPACES FOR THAT PARK TO BE USED ON ON A, ON[00:05:01]
AN ONGOING BASIS OUTSIDE OF ANY OFFICIAL BALL GAMES. SO THE TEAM HAS BEEN PROCEEDING WITH THAT WORK AND THAT IS WHAT WE ARE REQUESTING COVERAGE FOR THIS MORNING. ARE THOSE DESIGN SERVICES? GREAT. ANY QUESTIONS COLLEAGUES? I JUST WANT TO SAY THAT THIS WAS BROUGHT UP AT A PREVIOUS COMMISSION MEETING, AND I KNOW THE NEIGHBORS AND THE RESIDENTS ARE REALLY EXCITED TO SEE THIS FINALLY GET DONE. DO YOU HAVE A TIMELINE ON WHEN THINGS MIGHT BE READY TO OPEN AGAIN? YES. PHASE ONE WORK IS INTENDED TO BE COMPLETED LATER THIS SUMMER, PROBABLY IN THE AUGUST SEPTEMBER TIME FRAME, AND THEN PHASE TWO WORK WOULD COMMENCE LATER THIS SUMMER AND THEN BE COMPLETED IN 2026 AND PROBABLY JUNE JULY TIME FRAME. GREAT. AND I KNOW WE HAD A CHANCE TO TALK AFTER THE MEETING LAST TIME, AND JUST GLAD TO HEAR ABOUT SOME OF THOSE HISTORICAL PRESERVATION PIECES, AND WHICH ALSO IS HOPEFULLY A FINANCIAL REDUCTION PIECES. SO THANKS FOR JUST SHARING A BIT OF THE OVERVIEW. ABSOLUTELY. HEARING NO OTHER QUESTIONS. ALL THOSE IN FAVOR. AYE. ANY OPPOSED. MOTION CARRIES. ITEM. THANKS, DAVID. ITEM NUMBER FOUR IS A RESOLUTION[4. Resolution approving an increase to the Professional Services Agreement with Clark Construction Company for Construction of City Facilities at 1500 Scribner in the amount of $6,343,299 with total amount not-to-exceed $98,190,904]
APPROVING AN INCREASE TO THE PROFESSIONAL PROFESSIONAL SERVICES AGREEMENT WITH CLARK CONSTRUCTION COMPANY FOR CONSTRUCTION OF CITY FACILITIES AT 1500 SCRIBNER, IN THE AMOUNT OF $6,343,299, WITH A TOTAL AMOUNT NOT TO EXCEED SET $98,000,190 909, $190,904. SO MOVED. MOVED AND SUPPORTED. SORRY, THAT WAS A BIG NUMBER. ALL RIGHT, MR. BERKMAN, BIG NUMBER. THAT'S A MOUTHFUL. YES. SO THANK YOU. WANTED TO TAKE AN OPPORTUNITY TO JUST MAYBE REMIND SOME OF THE HISTORY ON THIS PROJECT, BUT ALSO GIVE AN UPDATE OF WHERE WE'RE AT CURRENTLY. SO CONSTRUCTION IS APPROACHING THE 65% COMPLETION LEVEL ON THIS CAMPUS. THE PROJECT COMMENCED IN DECEMBER OF 2023, WHEN WE APPROVED THE INITIAL CONSTRUCTION MANAGEMENT AGREEMENT WITH CLARK. OUR CONSTRUCTION MANAGER. THIS WILL BE THE NEW HOME FOR OVER 200 CITY EMPLOYEES FROM VARIOUS CITY SERVICES THAT WILL BE HOUSED HERE, INCLUDING PUBLIC WORKS.STREETS. REFUSE. FLEET MAINTENANCE, PARKS. ADMINISTRATION. OPERATIONS AND RECREATION. FORESTRY. FACILITIES. ADMINISTRATION. OUR COMMUNITY'S CHILDREN WILL HAVE SPACE THERE. OFFICE OF SPECIAL EVENTS OPERATIONS. CITY CLERK'S ELECTION STORAGE, FOR WHICH THE CITY CLERK OBTAINED SOME GRANT FUNDING AND AIR WILL HAVE SOME SPACES FOR CITY TRAINING. SO JUST WANTED TO UNDERSCORE THE VOLUME AND COMPLEXITY OF WHAT IS REALLY SEVEN UNIQUE JOBS HAPPENING ON 114 ACRE SITE. THERE'S 300,000FTā !S OF CONSTRUCTION ACROSS THE OFFICE BUILDING THAT WE'RE RENOVATING, THE EXISTING GARAGE THAT WE'RE RENOVATING, AND THEN WE'RE EXPANDING THAT GARAGE, DOUBLING ITS SIZE. WE'RE BUILDING A COMPLETELY NEW FLEET AND REFUSE BUILDING NEW FUEL ISLAND, NEW CAR WASH AND NEW SALT DOME. SO A LOT IS HAPPENING OUT THERE. THE CAMPUS WILL HOUSE OVER 200 VEHICLES AND PIECES OF EQUIPMENT. HAVING SIGNIFICANTLY MORE GARAGE SPACE THAN WHAT WE PREVIOUSLY HAD AT 201, WHICH BRINGS OUR FLEET AND EQUIPMENT MORE OF IT UNDER ROOF, WHICH THAT EQUIPMENT ALONE IS VALUED AT ABOUT $23 MILLION. SO PROVIDING A NEW, MODERNIZED, UPDATED SPACE FOR NOT ONLY CITY EMPLOYEES BUT FOR CITY OWNED ASSETS AT THIS LOCATION. NOW, THE SIZE AND COMPLEXITY OF THE PROJECT HAVE RESULTED IN COSTS THAT WERE HIGHER THAN ANTICIPATED. AS WE GOT INTO THE BUILDING, THERE WERE CERTAIN THINGS THAT WERE UNCOVERED. ONCE YOU REMOVE DRYWALL AND EXPOSE THINGS, YOU'RE ABLE TO SEE MORE THAN WHAT WAS ORIGINALLY PLANNED FOR. THERE WERE UNKNOWN SITE ISSUES THAT WE GOT INTO.
SIGNIFICANT AMOUNT OF HAZARDOUS MATERIAL REMOVAL AND REMEDIATION THAT WE HAD TO CONTEND WITH.
SOME PROGRAM CHANGES ON OUR END. AS WE LAUNCHED INTO THIS, WE WERE AT ABOUT THE 60% DESIGN STAGE, AND NOW WE'RE FULLY DESIGNED AND BUILDING IT. SOME SCHEDULE CONSTRAINTS. OBVIOUSLY, WE WANT TO WORK TO GET EMPLOYEES BACK HOUSED AT A PERMANENT LOCATION. WE'RE WORKING OUT OF TEMPORARY ACCOMMODATIONS CURRENTLY, AND SOME UTILITY RELOCATION WORK THAT HAD TO HAPPEN. ADDITIONALLY, WE VENTURED INTO THIS, INCLUDING ONLY A 5% CONTINGENCY AT THE TIME, WHICH IS WE WERE PLANNING ON THERE BEING SOME ECONOMIES OF SCALE, OBVIOUSLY, DEALING WITH SIGNIFICANT DOLLAR AMOUNTS. BUT GIVEN THERE ARE SEVEN MORE OR LESS INDIVIDUAL PROJECTS HAPPENING OUT THERE THAT WASN'T REALIZED. OUR TYPICAL AMOUNT THAT WE BRING TO YOU IS 12% ON CAPITAL PROJECTS, AND HAD WE DONE THAT INITIALLY, WE PROBABLY WOULDN'T BE HAVING THIS CONVERSATION TODAY. BECAUSE THAT WOULD WOULD ESSENTIALLY COVER WHAT'S WHAT THE INCREASE IS THAT WE'RE REQUESTING FROM YOU NOW. SO THE ACTUAL INCREASE, THAT AMOUNT THAT WAS READ OF $6.3 MILLION INCORPORATES THE COST OF CHANGE ORDERS. TO DATE, SOME DESIGN AND CONSTRUCTION PHASE
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SERVICES THAT WE'VE ADDITIONALLY INCURRED. IT INCLUDES SOME COSTS FOR THE TEMPORARY WORKSPACE ACCOMMODATIONS THAT THAT WE WILL NOW INCUR BEGINNING MAY GOING FORWARD. THOSE PREVIOUS COSTS WERE COVERED AS PART OF THE ARRANGEMENT THAT WE HAD WITH GRANT ACTION. NOW WE'RE GOING TO START HAVING TO COVER THOSE COSTS. THE TRAILERS, THE TEMPORARY RESTROOMS, LOCKER ROOMS, THINGS OF THE TEMPORARY WORKSPACE THAT WE HAVE ON STATE STREET. SO THAT IS ALL ROLLED INTO THIS COST. AND ADDITIONAL CONTINGENCIES TO RESTORE THAT LEVEL. TO DELIVER THE PROJECT THROUGH COMPLETION AND OCCUPANCY. BRINGING THAT TOTAL AMOUNT NOT TO EXCEED THAT WAS READ OF 98 ALMOST 98.2 MILLION. WE ARE ANTICIPATING COMPLETION IN LATE SUMMER FOR THE OFFICE BUILDING AND THEN BY END OF CALENDAR YEAR FOR THE FLEET AND REFUSE BUILDING. ADDITIONALLY, I ALSO WANT TO NOTE, THOUGH, THAT THERE ARE ONGOING ANCILLARY PROJECTS THAT ARE SUPPORTING THIS PROJECT. SO THINGS LIKE THE EXTENSION OF THE CITY PRIMARY POWER. EXTENSION OF CITY FIBER.FURNITURE AND EQUIPMENT PURCHASES. SECURITY AND TECHNOLOGY SYSTEMS. THOSE HAVE ALL BEEN AUTHORIZED SEPARATELY AND INDEPENDENTLY BECAUSE THOSE ARE SEPARATE CONTRACTS FROM THIS MAIN BUILDING PROJECT. SO WE DO ANTICIPATE RETURNING IN PROBABLY LATE SUMMER OR EARLY FALL WITH A BUDGET AMENDMENT THAT WILL FULLY ENCOMPASS THIS PROJECT, AS WELL AS THOSE SUPPORT PROJECTS.
LASTLY, JUST WANT TO LIFT UP SOME OF THE EQUITY AND INCLUSION EFFORTS THAT THE CITY AND CLARK HAVE HAVE BEEN ABLE TO INCUR ON THIS PROJECT. THERE'S A 10.3% SPEND THROUGH THE END OF MARCH ON COMPANIES THAT ARE EITHER MWBE, WB, DB OR MLB. THE DOLLARS THAT TRANSLATES TO A DOLLAR AMOUNT OF JUST OVER $6.6 MILLION. AS FAR AS HOURS WORKED ON SITE, 14.1%. MINORITY WORKERS 8.2%. CITY OF GRAND RAPIDS RESIDENTS. WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. QUESTIONS FOR MR. BURKMAN. THANK YOU FOR BEING SO THOROUGH. I JUST WANT TO AGAIN, APPRECIATE THAT YOU'RE PAYING ATTENTION TO WHAT WE'RE TALKING ABOUT WITH THE NOT ONLY THE ALL THE LOGISTICS OF MOVING, BUT THE HOW WE'RE HELPING MICRO BUSINESSES, WOMEN OWNED BUSINESSES, MINORITY BUSINESSES. AND IT'S INTERESTING TO SEE HOW MANY ARE RESIDENTS. SO THANK YOU FOR SHARING THAT BECAUSE WE WANT TO BE GIVING JOBS HERE, EVEN THOUGH WE LIKE TO HELP THE ECONOMY EVERYWHERE. IT'S BETTER WHEN WE CAN JUST HIRE OUR RESIDENTS. THANK YOU. I'LL JUST ADD MANY THANKS TO CITY STAFF WHO HAVE BEEN WORKING IN THIS TEMPORARY BASIS. I DON'T I DON'T LIKE WHEN I CAN'T FIND MY FAVORITE PEN. AND SO BECAUSE I MOVED FROM MY CITY OFFICE, FROM MY GROW OFFICE TO LIKE A CO-WORKING SPACE, AND SO I HAD THE OPPORTUNITY TO SPEND SOME TIME WITH OUR PUBLIC WORKS DIRECTOR THIS WEEKEND AND, AND KIND OF JUST SEE ALL OF THERE'S SO MUCH COORDINATION THAT'S HAPPENING. OBVIOUSLY, THIS WAS A VERY LARGE PROJECT. IT WAS WORKING OUTSIDE OF THE CITY IN CONSIDERATION OF ANOTHER LARGE PROJECT THAT WILL HOPEFULLY HAVE, YOU KNOW, A SOME GOOD ECONOMIC IMPACT. BUT THIS IS THIS KIND OF SHOWS ALL THOSE BEHIND THE SCENES AS WE'RE DRIVING UP AND DOWN, YOU KNOW, MONROE AND GOING PAST SCRIBNER.
SO THANKS FOR THIS OVERVIEW. YES, I THINK, YOU KNOW, THAT'S ONE OF THE BIGGER NUMBERS THAT I'VE READ. BUT WE KNOW THAT THIS IS A LARGE PROJECT. SO, COMMISSIONER, THANK YOU SO MUCH FOR THE OVERVIEW. AND THANK YOU FOR INCLUDING THE INCLUSION MILESTONES TO DATE. WHAT IS IT LOOKING LIKE? I MEAN, SO 10%, 14%, 8%, WE COULD DO BETTER. WHAT DO YOU ANTICIPATE THROUGH THE LIFETIME OF THE PROJECT, PARTICULARLY AROUND THE MLB INCLUSION AND WORKERS? SO MOST OF THE WORK HAS BEEN BOUGHT OUT IN TERMS OF CONTRACTS THAT HAVE BEEN BID OUT. THE CONSTRUCTION MANAGER DID BREAK THINGS OUT TO ALMOST 40 SEPARATE CONTRACTS ON THIS WITH THE EFFORT OF TRYING TO CREATE SMALLER BID PACKAGES THAT WERE ENTICING TO SMALLER CONTRACTORS. THEY DID PURCHASE WHAT'S CALLED SUBTRACT SUBCONTRACTOR DEFAULT INSURANCE THAT ALLOWED FOR CONTRACTORS NOT TO HAVE TO PROVIDE THEIR OWN BONDS. SO THAT ALSO ELIMINATED ANOTHER BARRIER. THEY DO HAVE A MINORITY OWNED FOOD TRUCK ON SITE THAT THEY UTILIZE FOR LUNCHES. I THINK THE LAST THING TO BE BOUGHT OUT IS THE CLEANING. THE FINAL SITE CLEANING, WHICH THEY ARE SOLICITING FROM DIVERSE CONTRACTORS. SO THAT'S THE LAST PIECE THAT'S NOT BEEN SECURED.
SO THAT DOLLAR AMOUNT WON'T BE WON'T MOVE THE NEEDLE SIGNIFICANTLY, BUT IT WILL BE
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ANOTHER ANOTHER ITEM THAT THAT WE CAN TALLY A MARK FOR ANOTHER CONTRACTOR THAT'S ENGAGED. SO WHAT WAS THE GOAL FOR INCLUSION FOR THIS PLAN OVERALL FOR THE LIFETIME OF THE PROJECT. SO WE DON'T WE DON'T SET A GOAL. BUT WITH OUR CONSTRUCTION MANAGEMENT RELATED PROJECTS, WE ENCOURAGE THAT. THEY BRING FORWARD THEIR BEST EFFORTS AND DO WHAT THEY CAN TO BREAK, BREAK DOWN ANY BARRIERS AND TO OPEN UP OPPORTUNITIES. WE'VE CERTAINLY SEEN THEM DO THAT. AND SO IT'S AN ITEM THAT WE REGULARLY CHECK IN ON. WE HAVE BIWEEKLY OWNER CONTRACTOR MEETINGS AND THEY REPORT ON THESE METRICS TO US. BUT THEY WERE, YOU KNOW, I THINK VERY DILIGENT IN TRYING TO TRYING TO FIND WAYS TO INCREASE PERCENTAGES, INCREASE DOLLAR SPENT. YEAH, IT SOUNDS LIKE IT WITH THE BREAKING DOWN OF CONTRACTS, I KNOW THAT'S A HUGE ISSUE. SO THAT'S THAT'S REALLY ENCOURAGING TO HEAR. SO DO WE THINK WE'LL GET OVER 1,520% BETWEEN NOW AND THE END OF THE PROJECT. HARD FOR ME TO PROJECT HERE ON THE SPOT. I YOU KNOW, AGAIN THE BID PACKAGES HAVE BEEN LARGELY BID OUT. SO RIGHT NOW WE'RE AT ABOUT A 65% SPEND RATE. SO THE REMAINDER TO BE SPENT.HOW THAT HOW THAT TRANSLATES ACROSS THE VARIOUS BID PACKAGES. PROBABLY AROUND 10% AVERAGE OVERALL BY THE END OF THE PROJECT, IF WE STAY IN THE CURRENT WE STAY IN THAT. YEAH.
THANK YOU. SAME. YEAH. SAME TREND LINE. ANY OTHER QUESTIONS? HEARING NONE. ALL THOSE IN FAVOR? AYE AYE. ANY OPPOSED? MOTION CARRIES. ITEM NUMBER FIVE IS A RESOLUTION GRANTING A
[5. Resolution granting a Utility Easement to Consumers Energy at 2151 Butterworth Drive SW]
UTILITY EASEMENT TO CONSUMERS ENERGY AT 2151 BUTTERWORTH DRIVE, SOUTHWEST. SO MOVED.SUPPORT IN SUPPORTED. IN DECEMBER OF LAST YEAR, THE CITY ENTERED INTO A LICENSE AGREEMENT WITH A CONTRACTOR THAT PROCESSES ORGANIC WASTE. IN PARTICULAR, A LOT OF THE WOOD DEBRIS THAT'S OUT AT THE DOMTAR SITE OFF OF BUTTERWORTH. SO THEIR PROPOSED OPERATION REQUIRES CONSUMERS ENERGY TO PROVIDE ELECTRIC POWER TO THEM AND ACROSS THIS CITY OWNED PARCEL. SO THIS THE GRANTING OF THIS EASEMENT WILL ENABLE THAT TO HAPPEN. QUESTIONS, COLLEAGUES. HEARING NONE. ALL THOSE IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. ITEM NUMBER SIX IS A RESOLUTION
[6. Resolution approving a Construction Agreement and accepting a Public Utilities Easement for GRR Ancillary]
APPROVING A CONSTRUCTION AGREEMENT AND ACCEPTING A PUBLIC UTILITIES EASEMENT FOR ANCILLARY. SO MOVED FOR MR. BERGMAN. THIS AGREEMENT WILL ALLOW FOR CITY WATER AND SANITARY SEWER TO SERVE A SIX LOT COMMERCIAL DEVELOPMENT THAT'S LOCATED IN KENTWOOD. IT'S NORTH OF 36TH STREET, WEST OF PATTERSON AVENUE. SO REQUEST YOUR APPROVAL OF OUR STANDARD CONSTRUCTION AGREEMENT. AND AS WELL AS THE ACCEPTANCE OF THE UTILITIES EASEMENT THAT WILL GIVE US RIGHTS TO MAINTAIN THOSE UTILITIES. ALL THOSE IN FAVOR? AYE. ANY OPPOSED? MOTION[7. Resolution approving an Encroachment Agreement at 824 Lake Michigan Drive NW]
CARRIES. OUR LAST ITEM IS A RESOLUTION APPROVING AN ENCROACHMENT AGREEMENT AT 824 LAKE MICHIGAN DRIVE NORTHWEST. SO MOVED. SUPPORT. MR. BERGMAN. SO, A LOT OF HISTORY WITH THIS ITEM. IN FACT, IT DATES BACK TO 1856, WHEN OUR CITY ENTERED THE FIRST GRADE. THIS THIS ENCROACHMENT AGREEMENT BEFORE YOU CREATES A PATHWAY FORWARD, THOUGH, FOR OWNERSHIP, TRANSFER AND REDEVELOPMENT OF A BUILDING THAT WAS CONSTRUCTED IN 1923, LOCATED AT THE SOUTHEAST CORNER OF LAKE MICHIGAN DRIVE AND INDIANA AVENUE. THE ORIGINAL RIGHT OF WAY FROM 1856 WAS 66FT OF WHAT IS NOW CALLED LAKE MICHIGAN DRIVE. THAT RIGHT OF WAY WIDTH WAS WIDENED BY 38FT IN 1925, WHEN WE DID SOME SEWER AND WATER IMPROVEMENTS, MAKING THAT TOTAL WIDTH 104FT. THEN SOME ADDITIONAL RESEARCH OF PLANS AND DOCUMENTS BETWEEN 1926 AND 1992 FURTHER INDICATE THE RIGHT OF WAY GREW TO 107FT. SO THE EXISTING BUILDING THAT FRONTS LAKE MICHIGAN, AGAIN, CONSTRUCTED IN 1923. HAD AN ADDITION ON THE FRONT END THAT WAS PUT ON IN 1941. AND THAT CURRENT STRUCTURE ENCROACHES ANYWHERE BETWEEN 4 AND 6FT INTO THE EXISTING RIGHT OF WAY. THAT HAS NOT BEEN DEALT WITH UNTIL TODAY. SO THIS ITEM IS COMING FOR YOU. THE ENCROACHMENT AGREEMENT ESSENTIALLY ACKNOWLEDGES THAT THE BUILDING EXISTS WITHIN THE RIGHT OF WAY, GRANTS PERMISSION ESSENTIALLY FOR THAT TO HAPPEN. THAT WOULD ALLOW FOR THE OWNERSHIP TRANSFER AND THE REDEVELOPMENT REUSE OF THE PARCEL. THEN WE'LL COME BACK WITH A PERMANENT SOLUTION. ONCE WE GET ALL THE ONCE THE CITY SURVEYOR IS ABLE TO MARK EVERYTHING OUT APPROPRIATELY AND QUITCLAIM DEED, THE PORTION THAT'S COVERED BY THIS ENCROACHMENT AGREEMENT TO THE PROPERTY OWNER, THAT WILL BE THE FINAL AND PERMANENT FIX, AND THAT WILL COME TO YOU, TO YOU AT A LATER DATE. QUESTIONS, COLLEAGUES. HOW DID THIS COME UP? SO IT WAS IT CAME THROUGH THE DEVELOPMENT CENTER, ACTUALL, WHEN THE INTERESTED PROPERTY PURCHASER WAS LOOKING AT WHAT THEY WANTED TO DO TO THIS BUILDING IN TERMS OF REDEVELOPING IT, I THINK THERE'S AN ADDITION THAT'S BEING PLANNED ON THE ON THE BACK END ON THE SOUTH SIDE. AND SO AS THEY WERE[00:20:04]
RESEARCHING IT, THEY DISCOVERED THIS ENCROACHMENT ISSUE. SO THIS, THIS KIND OF IS THAT TEMPORARY STEP THAT ALLOWS THEM TO MOVE FORWARD WITH THESE OTHER STEPS. THEY WILL NOT BE PERMITTED TO MAKE ANY CHANGES FOR THE PORTION WITHIN THE RIGHT OF WAY UNTIL WE DO THAT FUTURE QUITCLAIM ACTION, BUT IT WILL ALLOW THEM TO DO EVERYTHING ELSE. SOUTH OF THE RIGHT OF WAY LINE. IS THERE ANY COST TO THE CITY OR TO THE OWNER IN DOING THIS, OR IS IT JUST PAPERWORK? IT'S JUST STAFF TIME BASICALLY. BUT NO, IT'S NO NO OTHER COST TO THE CITY. HEARING NO OTHER QUESTIONS. ALL THOSE IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. WITH THAT, WE CAN GO AHEAD AND ADJOURN THIS MEETING AT 935.* This transcript was compiled from uncorrected Closed Captioning.